pediatric-ai-scribe-v3/docs/my-resources.md

My Resources

Teaching material a signed-in user generates for themselves — a deck for tomorrow's session, a handout, a summary — kept privately and exported as PowerPoint, Word or PDF.

Deliberately separate from the Learning Hub. That is moderator-owned content published into categories for everyone; this needs no role beyond being signed in, and nothing here is shared. Every statement filters on user_id, and there is no route that returns another person's work. Sharing, if it is ever wanted, should be a deliberate feature rather than something that leaks out of a forgotten WHERE clause.

What a resource is

Column
markdown	the readable artifact — what Word renders and what a text edit edits
deck	for a presentation, the slide structure the model designed (see below)
image_ids	the illustration jobs belonging to this resource, in the order they were made
topic, grounded_count	what it was asked for and how many library excerpts it was written from

MAX_PER_USER caps how many a person may keep.

Sources

One function, gatherSources(), answers "what is this written from" for both generating and modifying, so the two cannot drift into offering different things or searching them differently.

• The clinical library — on by default. Semantic retrieval over the indexed corpus. Budgets are in retrieval-tuning.md.
• PubMed — admin-enabled, optional API key. Returns structured records so a reference carries a PMID somebody can look up.
• The web — admin-enabled, provider-configurable (Tavily, Serper, Brave, SearXNG).
• Illustrations — see below.

Each option hides itself when an administrator has not enabled it, so nothing appears that a person could tick and then be refused.

Nothing here may fail a generation. A retrieval or search that comes back empty is reported as a reason and the resource is written from what is available.

Searching is the route's job, not the model's

Both searches run up front on the topic, and their results go into the prompt as findings. They are not offered as tools.

They were, once. Tested live against a question explicitly about recent trials, the model never called them — with or without corpus grounding, and no matter how the tool description was worded, because the prompt ends "Output ONLY Pandoc markdown" and a model told to output only markdown does not emit a tool call. Calling callAI with the tool directly produced a correct call, so the plumbing was never the problem. The search only ever needed the topic, and the route knows the topic before it calls the model.

Keyword searches get the topic, retrieval gets more

PubMed ANDs every mapped term, so one unrecognised word takes a query to zero: "febrile seizures" returns six results and "febrile seizures in under-fives" returns none. A query that finds nothing is retried against progressively shorter versions of itself, longest first, and the response says which query actually worked. Those retries are spaced — three esearch calls back to back trips NCBI's three-a-second limit without an API key.

When modifying, the library search gets the topic plus the instruction — retrieval is semantic and benefits from context — while PubMed and the web get the topic alone.

Empty searches must not invite invention

When a search was asked for and came back empty, the prompt says not to invent a citation, a PMID or a URL to fill the gap. Without that the model supplies them from memory, and a fabricated PMID is indistinguishable from a real one.

Presentations are designed, not written

A presentation is described as a deck: the model returns JSON naming a layout per slide and the prompt for each figure it wants. Articles stay markdown, which is what prose wants.

Markdown could express about five of the things the renderer can draw, so the model had no way to say "put this figure beside these three bullets" or "make this a comparison with two labelled columns" — the parser inferred a layout from the shape of a list, and inferring is what made every deck look the same.

Layouts: title, section, bullets, two, compare, table, callout, figure, image. See src/utils/deckSchema.js for what each accepts.

When the named layouts are not enough

Those nine are a fixed vocabulary, so "lay the three severity levels out left to right with arrows between them" had no expression at all. A custom slide carries a list of shapes instead:

{"type":"custom","heading":"Severity at a glance","shapes":[
  {"kind":"rect","x":6,"y":30,"w":26,"h":18,"fill":"DCFCE7","line":"16A34A",
   "runs":[{"text":"MILD","bold":true,"align":"center"}]},
  {"kind":"arrow","x":33,"y":37,"w":8,"h":5,"fill":"94A3B8"},
  {"kind":"chart","chart":"column","x":6,"y":28,"w":56,"h":60,
   "categories":["<6m","6-12m"],"series":[{"name":"Cases","values":[4,22]}]}
]}

Kinds: text, rect, roundRect, ellipse, arrow, arrowDown, chevron, diamond, hexagon, line, image, table, chart (column, bar, line, pie, doughnut — native PowerPoint charts, not pictures of charts).

Coordinates are percentages of the slide, 0–100, so a model can reason about position without knowing anything about EMU. Shapes draw in array order, so a later one sits on top.

The model never emits Python. It names shapes and the renderer draws them. Running model-authored code to lay out a slide would be an enormous amount of trust to buy a feature, on a server that holds clinical data.

Everything is validated in src/utils/slideShapes.js, which lives beside the text that describes the vocabulary to the model so the two cannot drift: kinds are an allowlist, colours must be six hex digits, coordinates are clamped inside the slide, counts are capped, and a shape that cannot be understood is dropped. A custom slide that loses every shape falls back to being a plain one rather than a heading over an empty frame, and one bad shape never costs the slide it is on.

Verified live: asked to "lay the three severity levels out left to right as coloured boxes with arrows between them", the model produced [rect arrow rect arrow rect], chose green/amber/red itself, and it rendered as asked.

Markdown is still produced, serialised from the deck, so Word export and text editing keep working and the stored artifact stays readable by a person. The deck is stored alongside it because that serialisation is lossy by design: round-tripping through markdown would discard the layout choices.

Nothing costs more than the thing that went wrong — a reply that is not a deck falls back to asking for markdown; a malformed slide degrades to bullets; a comparison with one column is not a comparison; JSON wrapped in fences or a covering sentence is read rather than refused.

Illustrations

resourceImages.js, not the shared imageTool.dispatch — that one permits exactly one image per request, which is right for a chat reply and wrong for a twelve-slide deck, and the clinical assistant and Learning Hub depend on that rule. Same queue, same storage, same my_resources workflow, same asset endpoint; only the number differs, bounded at MAX_IMAGES because each figure is a paid request.

"Use 3 diagrams" in the instructions is read as the number it is. Writing "include a diagram of the airway" switches the illustration option on and says why, rather than the request being dropped in silence; switching it off by hand sticks.

my_resources is its own image workflow rather than a reuse of learning_hub because generated_image_links only accepts learning_hub assets — that is the barrier keeping a private illustration out of published content.

Getting a model to illustrate at all

Two things had to be right, both measured:

1. The illustration guidance is the last thing in the prompt. Placed before the output rules it lost: the model returned 3297 characters of markdown and zero tool calls, while the same tool and wording in a shorter prompt produced three calls.
2. Even last, it loses to a prompt carrying thirty library excerpts — deterministically: library off → three calls, library on → none. So when the author names a number the call is required rather than offered. With no number named the choice stays the model's.

A model that has just made three tool calls also tends to sign off instead of writing — "I'll create the presentation and the three teaching diagrams." was once returned as the resource, 61 characters, because only a completely empty body counted as missing. A body with no title block and no heading is now treated as missing whatever its length.

Export

Format	Built by
pptx	scripts/render_pptx.py (python-pptx) from the stored deck
docx	scripts/render_docx.py (python-docx) from the same typed source
pdf	Gotenberg (LibreOffice), from whichever office file above

Both office formats come from src/utils/docSpec.js / slideSpec.js rather than from markdown. Pandoc reads markdown, so a deck had to be flattened first — and a flattened deck stops being one: a comparison became two headings and two lists, a callout became bold text, and a figure became nothing at all. From the typed source a comparison is a labelled two-column table, a callout is a shaded box, and a figure is embedded at its own aspect ratio with its caption. An article, which has no deck, is parsed from its markdown into the same blocks.

Pandoc is still installed and is still the fallback for Word.

Pandoc's pptx writer was the ceiling on how good a deck could be, and the model on top made no difference to it: a handful of reference layouts, no per-slide layout, no positioning, no control over how large an image is drawn. It also leaves a bare <a:bodyPr/> on every shape, so slides overflowed until autofit was injected into its emitted OOXML by hand.

The renderer sizes text to fit before writing the file rather than trusting autofit — LibreOffice ignores <a:normAutofit/> when converting to PDF, which is how slides were being cut off mid-sentence. Wrapped bullet lines hang under the text. Images are drawn at their own aspect ratio.

If the renderer fails for any reason, pandoc still produces a deck: a plainer deck beats a failed download. The log line is deck renderer failed, falling back to pandoc.

Figures are fetched to a scratch directory for the renderer and removed afterwards. One that cannot be fetched is left out rather than failing a download that works without it.

Runtime dependency: the image carries python3, py3-lxml, py3-pillow (apk — both are C extensions with no Alpine wheels), plus python-pptx 1.0.2 and python-docx 1.1.2 from pip, and poppler-utils for slide review. Roughly 58MB of Python. Both pip packages are pinned: unpinned, a rebuild from the same commit could produce different documents.

Slide review

Off unless an administrator names a model, in Admin → Slide review.

The model that writes a deck never sees it, so overflow, a figure on the wrong slide and a nine-item list that wants two columns are invisible to it. With a reviewer configured, each generated deck is rendered to PDF through Gotenberg, rasterised to one PNG per slide with pdftoppm, and shown to a vision model.

One pass, on generation only. A second pass costs as much as the first and fixes far less, and refining is a text edit.

It returns a patch, not a deck

{"changes":[
  {"slide":2,"action":"two"},
  {"slide":4,"action":"split","after":3,"heading":"Management (continued)"},
  {"slide":6,"action":"compare","at":3,"labels":["MILD","SEVERE"]}
]}

Asking for the corrected deck back put the reply in proportion to the deck rather than to the number of problems — a fourteen-slide deck came back cut off mid-object every time, at any output budget the provider would honour.

The patch is better for a second reason. The reviewer names a slide and an action; the server moves the text it already has. The words never pass through the model at all, so a review cannot reword, drop or invent a single bullet — which is a stronger guarantee than instructing it not to and checking afterwards. The check still runs: body text must come out the same multiset, figures the same set, and a heading may only be reused or extended. A continuation heading is the reviewer's one piece of text, and it is replaced with "<original> (continued)" if it does not continue anything.

Nothing here can fail a generation. No reviewer, an unreachable one, an unparseable reply, a deck longer than MAX_SLIDES, or a patch that applies to nothing — each returns the deck that was written.

Cost

One image per slide on every presentation generated. Pick a cheap capable vision model rather than the best one available; openrouter-gemini-3.8-flash is a reasonable default. Measured on a three-slide deck: three images in, one change out.

Modify

POST /api/my-resources/:id/refine rewrites a resource in place, keeping its id, its downloads and its References section. It offers the same four sources as generating — it had none, so "add what the 2024 trial showed" was answered from the model's memory rather than by looking anything up.

The previous version is replaced, not versioned.