Learn how Pediatric AI Scribe works and get the most out of it
+Pediatric AI Scribe is an AI-powered clinical documentation tool designed specifically for pediatric medicine. It helps physicians generate structured clinical notes from voice recordings or typed text, saving time on documentation so you can focus on patient care.
+It supports HPIs, SOAP notes, hospital courses, chart reviews, well visits, sick visits, developmental milestone assessments, and more.
+The easiest way to start is with Live Encounter:
+Yes. Every transcript box is editable. You can type directly, paste from another source, or combine typed text with a recording. The AI works with whatever text is in the transcript area when you click Generate.
+Each tab has a model selector dropdown. All available models have been tested and configured by your administrator for clinical documentation quality. They are routed through HIPAA-compliant providers with signed Business Associate Agreements (BAAs).
+All models are capable of generating accurate clinical notes. If you are unsure which to pick, start with the default. You can experiment with different models and see which output style you prefer — some may be faster, some more detailed, some more concise. You can choose a different model per tab depending on the task.
+Yes. The app uses a correction tracking system inspired by Dragon Medical's adaptive learning. Here is how it works:
+The more you use the app and save your edits, the better the AI gets at matching your style. You can view and manage your stored corrections in Settings > AI Corrections.
+Note: Corrections are applied as gentle suggestions, not strict rules. The AI prioritizes clinical accuracy over style matching.
+Administrators can edit all AI prompts from the Admin Panel > Settings > Prompts section. This lets you adjust the instructions the AI follows for each note type without changing any code. Changes take effect immediately.
+After generating a note, you can give the AI plain-language instructions to modify it. For example:
+The AI references both its current output and your original source material (transcript, pasted notes, labs) when refining, so it can look up details from the original input.
+When you stop recording, the audio is sent to a speech-to-text service that converts it to text. The app supports multiple transcription providers including Whisper, Deepgram, and Google Gemini. Your administrator configures which provider is used.
+You will see a blue status bar at the top while transcription is in progress. You can continue working on the page while it processes.
+Browser Whisper runs the Whisper AI model entirely in your browser using WebAssembly. Your audio never leaves your device, making it the most private transcription option. You can enable it in Settings > Browser Whisper.
+It works offline and is HIPAA-safe since no data is transmitted. The tradeoff is that it is slower than cloud-based transcription and requires downloading the model (~40–240 MB) on first use.
+Yes. The app is a Progressive Web App (PWA) that works in any modern browser. On mobile:
+On desktop, recording continues normally when the browser is minimized or in the background.
+If transcription fails, your audio is automatically backed up to the server for 24 hours. You can retry transcription from Settings > Audio Backups. If browser speech recognition was active during recording, the live transcript is preserved as a fallback.
+Yes. Click the Read button on any generated note to hear it spoken aloud. This uses text-to-speech (TTS) powered by Google, OpenAI, or ElevenLabs depending on your setup. You can choose your preferred voice in Settings > Voice Preferences.
+You can save encounters using the Save button at the top of each tab. Saved encounters include the transcript, generated note, and patient label. You can reload them later using the Load button.
+Saved encounters are automatically deleted after 7 days (configurable by your administrator). This is intentional — the app is a documentation tool, not a medical record system. Copy your final notes to your EHR for permanent storage.
+All generated text is plain text with no markdown formatting, designed to paste cleanly into any EHR system.
+The app is designed with clinical privacy in mind:
+For HIPAA compliance, ensure your administrator has configured a BAA-covered AI provider (such as AWS Bedrock, Google Vertex AI, or Azure OpenAI).
+2FA adds an extra layer of security to your account. After entering your password, you also enter a 6-digit code from an authenticator app (like Google Authenticator or Authy). Enable it in Settings > Two-Factor Authentication.
+Go to Settings > Active Sessions to see all devices where you are logged in. You can revoke any session individually or click Revoke All Other Sessions to log out every other device. Your current session is highlighted and cannot be revoked from this screen — use the Logout button instead.
+When you change your password in Settings > Change Password, all other active sessions are automatically logged out for security. Only your current session remains active. The app also checks if your new password has appeared in known data breaches and warns you (but does not prevent you from using it).
+The Well Visit tab follows the AAP Bright Futures periodicity schedule. It includes:
+In the ROS and Physical Exam sections, each system has three options:
+Use All WNL to quickly mark everything normal, then click individual systems to change specific ones. Use Clear to reset all selections.
+The Learning Hub is an educational platform integrated into the app. It contains articles, clinical pearls, quizzes, and slide presentations created by moderators and administrators. You can browse by category, search content, and take quizzes to test your knowledge.
+Quizzes include multiple-choice, multi-select, and true/false questions. After submitting your answers, you see your score along with explanations for each question. Your past attempts and scores are tracked so you can monitor your progress over time.
+Moderators and administrators can create content using the CMS tab. You can write articles manually, or use AI to generate content from a topic description, uploaded PDFs, or files from Nextcloud. The CMS also supports Marp-based slide presentations with PPTX export.
+AI-generated notes should always be reviewed before use. If the output is incorrect:
+Common causes:
+If transcription fails, your audio is automatically backed up. Check Settings > Audio Backups to retry.
+Some features are role-restricted:
+Contact your administrator if you need access to a restricted feature.
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